S75 Wage / Non-Wage Continuing Attachment

ISSUE CONTINUING ATTACHMENT

PURPOSES:

This action allows MIMS users to issue a Continuing Attachment and update the MIMS records accordingly.

PREREQUISITES:

1. MIMS user must be an authorized actor to update on this screen.

The following actors have the ability to update:

· Call Center Agent

· Compliance 4 Agent

· Compliance 5 Agent

· File Intervention Agent

· Finance Agent

· ISO Agent

· MEP Senior Management

· MIMS

· RGPU Agent

· Special Investigation Unit Agent

· System Administrator

Letters/Documents

L34 – Wage Continuing Attachment

L35 – Debtor Covering Letter Notice of Continuing Attachment Wage

L36 – Income Source Covering Letter Notice of Continuing Attachment Wage

L37 – Non-Wage Continuing Attachment

L38 – Debtor Covering Letter Notice of Continuing Attachment Non-Wage

L39 – Income Source Covering Letter Notice of Continuing Attachment Non-Wage

L40 – Adjustment to Continuing Attachment

HELPFUL HINTS:

· WCA - Wage Continuing Attachment, or

· NWCA – Non-Wage Continuing Attachment

· Only Active MEP files are allowed with a QB order associated with it.

· Non-Wage must have arrears.

· Wage must have arrears or is ongoing.

· If the Income Source has a valid Fax number MIMS will automatically fax the Garnishee Documents to the Income Source in the overnight Batch run.

· An Image is retained of the Continuing Attachment, Income Source Cover Letter, Debtor Cover Letter, and the Adjustment documents on the Correspondence Log.

· If there is a bad address for the Debtor, the debtor correspondence entry will read ‘Not Sent’.

· The copy sent to Queen’s Bench is not stored, as Correspondence on the Correspondence log.

· If fax is not available the garnishee documents will go into special handling queue and the documents will be sent Single Registered Mail.

· If there is no fax number for correspondence to be generated to the Income Source, MIMS user will be so advised and given option to ‘cancel’.

· Income Source must have a Canadian Mailing Address for the garnishee to be allowed. (You can have a US fax number but the mailing address must be within Canada)

· If Income Source has a classification of Indian Band and creditor party information has treaty details the garnishee document will print in a special handling queue so that the actor can include a copy of the affidavit treaty with the garnishee documents. If the Creditor Party information has no details regarding treaty status or affidavit the garnishee will be faxed within regular queue.

· If the Income Source has a classification of DND no documents will be printed.

· If the Income Source has a status of bankrupt or Dissolved MIMS will not allow MIMS users to issue documents to the party.

· Cycle is only available on WCA specified amount

NOTES:

Automatically Issue Continuing Attachment – The MIMS system will detect the conditions to issue a continuing attachment against the debtor. If the Income Source is classified as ‘Federal Employer, the MIMS system will automatically generate a work request to the appropriate compliance level to manually produce the documentation.

Non-Wage Continuing Attachment – If NWCA has been selected the system will complete the following:

Non-Wage Continuing Attachment, and Debtor cover letter for non-wage continuing attachment is generated for the Debtor

Non-Wage Continuing Attachment, Income Source Cover letter for non-wage continuing attachment is generated for the Income Source

Non-Wage Continuing Attachment is issued for Queens Bench.

Wage Continuing Attachment with ‘specified amount’ - If the MIMS user entered a specified amount for the wage continuing attachment the system will complete the following:

Debtors covering letter for Wage Continuing Attachment, Wage Continuing Attachment, and if adjusted garnishee issued then the Adjustment to Continuing Attachment are generated for the Debtor.

Income Source Covering Letter Notice of Continuing Attachment Wage, Wage Continuing Attachment, and if adjusted garnishee issued then the Adjustment to Continuing Attachment are generated for the Income Source.

Wage Continuing Attachment and if adjusted garnishee is issued then the Adjustment to Continuing Attachment are issued for Queens Bench.

Income Source flagged as ‘Department of National Defense’ - If the income source has a classification of ‘Department of National Defense’, then no documents are produced and the MIMS user is advised with a pop up informational message. Income source is flagged in the “S19 Create Party –Organization” screen.

Creditor identified as ‘Treaty affidavit available’ and Income source identified as ‘First Nations’ If the income source has been identified as ‘Indian band’, and the primary creditor has been identified as ‘Treaty Affidavit available’, then the MIMS user is advised by a pop up informational message advising the MIMS user to forward a copy (non electronic process) of the affidavit to the mail room so that it can be included with the package.

PROCEDURE:

1. Select Collection Tab.

2. Select Initiate Collection Tool

3. Hyperlink on the WCA or NWCA tool from the left hand menu selection list.

4. If File number is unknown click the Search à A child window opens up and allows you to enter criteria to find the desired file. Link on the desired file in the results screen and MEP file will auto populate the MEP File number on the Collection Tool History Screen. Click Get to pull up file details.

5. If File number is known enter in MEP File number, click Get to pull up file details.

Screen Label	Description/Instructions
File Number	If File number is not already populated here enter file number that requires a WCA or NWCA to be issued.
	If File number is known enter in MEP File number, click Get to pull up file details.
	If File number is unknown click the Search à A child window opens up and allows you to enter criteria to find the desired file. Link on the desired file in the results screen and MEP file will auto populate the MEP File number on the Wage/Non- Wage Continuing Attachment Screen. Click Get to pull up file details.
File Number	Displays the File number the actor requested
File Status	Displays the current status of the File and if the file is an Active ISO In or ISO Out
Primary Creditor	Displays the name of the Primary Creditor related to the MEP File requested
Debtor	Displays the name of the Debtor related to the MEP File request
Multi	Displays if the Party is related to more than 1 file
Alerts	Displays the important Alerts related to the file and actor can hyperlink to view any other alerts that may be related to the file.
Compliance Level	Displays the Current compliance level of the MEP file.
Provisional File	Displays the Provisional file that is related to the file. If field is blank then provisional file is not related.
Issue
Income Source	Enter a party source number The party ID must be classified as an income source. Income Source must have either a fax or a good Canadian address to be valid.
Income Source (Name)	Once a party source number is entered the corresponding name will appear beside the Income Source field.
	If Party number is known enter in Income Source Party number field, click Get to pull up file details.
	If Party number is unknown click the Search à A child window opens up and allows you to enter criteria to find the desired file. Link on the desired party in the results screen and Income Source party number field will auto populate the Income Source party number field on Wage/Non-Wage Screen. Click Get to pull up party details.
Legal name Extension	This field is optional, if the debtor has his own non-incorporated business and subcontracts, then the company that the debtor sub-contracts with will be issued the garnishee. Enter O/A and the Debtor company name. This name will be populated into the actual Documents, (i.e. Jonny Smith O/A Jonny’s trucking)
Continuing Attachment Type	Displays Wage if WCA selected from left hand menu options. Displays Non-Wage in NWCA was selected from left hand menu options.
Continuing Attachment Specification – Full Attachment	Select if a full attachment is required. Defaults to ‘Full Attachment’.
Specified Amount	Select if you want an Adjusted Garnishee to be issued to the income source.
Amount	Mandatory if Specified Amount selected. Cannot exceed the amount of the arrears. Decimal and cents are required.
Cycle	Only appears on WCA. Mandatory if Specified amount selected.
Bring Forward Date	Defaults to current date plus 30 days. This can be changed if required. Date must always be in future, but not more than 60 days. Mandatory
Remarks	Enter your comments regarding the tool. Maximum character = 200.
	Click to initiate WCA or NWCA

Possible Error Messages/System Warnings:

ID	Error Message Description
61	Your search returned 0 records, please refine your search criteria.
94	A QB order is required for this collection tool.
109	Bring Forward date required.
164	Bring Forward date must be in the future.
210	The specified party is not classified as an Income Source.	Action: You must go to maintain Party – Organization and check off that the organization party is an Income Source in the classification section of the screen
211	Income Source address must be Canadian.
212	Income Source has no Fax # and a bad address.
213	Income Source set to Bankrupt/Receivership.
214	Income Source set to Dissolved.
215	Income Source is mandatory.
217	Specified amount cannot exceed file arrears.
218	Income Source has no Fax #.
219	File must have either arrears or ongoing terms.
226	Get or Search required.	Action: Click the Get or Search button for the Income Source Party number
284	Income Source has been flagged as Department of National Defense. No documentation has been automatically generated.	Action: You must generate the documents and deliver to the Income Source
285	‘Treaty Affidavit’ must be attached to the documents.	Action: These documents will print and be delivered to the level of compliance so that the Affidavit can be manually attached prior to faxing or mailing to the income source.
641	File must have arrears greater than 0.

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